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Corporate Therapy

07 24 2015

Leadership Evaluations for Higher Performance

Corporate Therapy, Effective Performance Evaluations, Leadership Development/ Executive Coaching, Rapid Customized Executive Assessment Package

August 2013

A Brief Overview on Leaders

Exceptional leaders tend to share a common desire: knowing which problems exist in their organization, so their people, processes and systems can either be improved or removed. After winning the 24 hours of Le Mans, Mario Andretti was asked by a reporter what it felt like to drive a “perfect race.” Andretti responded, “I didn’t drive a perfect race. In fact I made tons of mistakes; I just caught them quicker than the other drivers.” All of us make mistakes; chalk it up to being human. The people who consistently improve and evolve in this life are those who are willing to be honest with themselves and others and listen to constructive insight and then do something about it.

Working with National and International corporations, I have discovered the higher a leader’s position in an organization the less honest people tend to be with that leader. The paradox is that the higher the position, the more his or her decisions impact hundreds or thousands of people.  Therefore, would it not seem logical, that these leaders receive performance evaluations from the staff and the customer? It is, and it needs to be done for many reasons. Those few who implement these types of honest two-way interactions tend to have better bottom line profits to show for it. Leaders must set the example by creating these highly interactive types of cultures within their organizations. After all, accountability and performance improvement should go in both directions, shouldn’t it?

Benefits of Leadership Evaluations

Leaders must not simply talk about “honest communication, trust, and tell people their door is open” they must prove it with their behaviors and set the example. What follows are the benefits of leadership evaluations, for the leader, the employees, the organization and most importantly THE CUSTOMER.

  1. Leaders should meet face to face with customers and employees, asking them to be honest about their product and service from A to Z. One of my tenants of business is that “if it does not positively impact the customer, it has no value.” Who better to ask how to improve then your customers or employees? This will be the best Return On Investment you will ever get.
  2. Happy, involved, and trusted employees equate directly to happy, involved and trustworthy customers. In fact, it’s impossible to have unhappy employees and happy customers. More than anything else, people want to feel valued and respected by their leader. Asking for their opinion and really listening will help achieve that.
  3. Four steps to professional development are: Train, Coach, Counsel, and (as a last resort) Terminate. Where do you stand in this mix? Are you trainable, need coaching, require counseling, or are you not worth the investment and need to be terminated?
  4. By opening yourself up to performance evaluations by others, you will quickly find out if you really are trusted, have good communication, and are a good leader. You will find out if your management methods are effective or ineffective and why certain people require less input or more input from you. You will learn to understand them and who best to learn from than those you are leading. Ask your people how best to lead and manage them. They will tell you either by what they say, or more importantly, what they don’t say. You will quickly know, see and feel if they are lying to protect their jobs and helping you save face.
  5. You will show your customers and people that they matter and are important. And along the way you will learn some very valuable lessons about yourself.

Kelly Graves, CEO
The Corporate Therapist
Email: Kelly@ProfitWithIBS.com
Cell: 1.530.321.5309
Toll-Free: 1.800.704.3785
Office: 1.530.321.5309
Internal Business Solutions, Inc.™

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Posted by at 11:26 AM

08 28 2013

How to Coach & Manage People Through Change

Business Strategy and Implementation, Corporate Therapy, Mergers: How to Manage & Coach People Through Change

August 2013

 

This is where you are, but… THIS is where you WANT to be…
People attend meetings, but they clearly aren’t working together nor are they working toward the same goals.Some people are overly cautious and quiet while others are playing a silent game of tug-o-war. Problems, both spoken and unspoken, are discussed and effectively dealt with so that the team may focus on the tasks at hand. Additional evidence of improved communication can be seen by alleviating tension, as well as stressing joint camaraderie and vision. There are measurable reductions in the change timelines and expenses.
We have a clear vision of what our end results should look like, but we don’t have a step by step process on how to get there. We don’t have a process to get our people to buy into our vision. Leaders, managers, and employees possess the skills necessary to navigate the ten stages of change which will help them be more creative and productive sooner. When people become aligned around and supportive of a common vision, their ability to embrace change increases.
This change process is creating challenges between management and employees that I’ve never encountered before. Leadership knows what employees need based on what they say and on which stage in the change process they are in. Leaders will know how to motivate or assist employees through all ten stages of the change process. Alternate solutions to management/employee challenges are found with effective techniques and clear results. Individual, group and organization performance will be measurably improved.
Leadership is making haphazard, uncalculated short-term decisions in order to ‘put out the fires.’ Reactive rather than proactive problem solving is not the approach we want to use, but leadership does not yet have the skills or knowledge to effectively implement any other approach. Management/leadership has a definite grasp of what behaviors to look for and what to say in various situations to elicit desired results. Communication and effectiveness are improved between management and staff. Bottom line objectives are met or exceeded.

 

Leadership Skills Necessary to Support Change

Over and over people bemoan, “Things are changing faster than ever.” Changes in what we do, how we do it, and who we do it with can leave employees out of breath and overwhelmed. Because employees often feel caught in the middle of all of these changes, leadership needs to know what employees are experiencing and what to do to assist them. All will benefit when guided respectfully through the predictable reactions to the various stages of change. The reactions may include conditions such as debilitating stress, poor morale, attitudes of non-commitment, and reactionary impulses, just to name a few.

The ineffective “olden days” when top leadership mandated, “Jump!”, and all employees responded with, “How high?” are gone. Companies nowadays have to change their focus quickly to excel through these more complex times. From the mass production models of the industrial revolution to today’s technology-based, high-speed information systems to the rapid-fire future issues of our global economy that are just around the corner, it behooves all of us to find a systematic way to grow ourselves and our people. The secret is to take the time to realign, rebuild, and recharge our departments and divisions, as well as to empower and revitalize those seemingly tired, angry employees to go forward, step up, and successfully meet the challenges that come with any change. Experiencing any major change process, like a merger, for example, is similar to experiencing a surgery. Like with surgery, every decision that is made before, during, or closely after the experience will likely do one of two things: move you closer to your vision (in the case of a merger, your vision would likely be to increase your market share as a result of the merger) or spiral your condition downward quickly. Spiraling downward quickly after a merger because you let things get out of hand could rapidly cost your company precious time, money, customers, and staff resources. You especially want to make wise, careful choices at these times.

Let me show you today how you can increase your market share by implementing these three crucial elements:

  1. Leading, managing, and coaching employees through the ten stages of change; understanding the behaviors that individuals and groups go through during a major change process and the management techniques necessary for meeting your objectives.
  2. Leading and managing people through feedback.
  3. Creating buy-in; giving your people a voice so they will develop the intrinsic ownership of the vision which will be necessary for a successful merger.

 

Kelly Graves, CEO
The Corporate Therapist
Email: Kelly@ProfitWithIBS.com
Cell: 1.530.321.5309
Toll-Free: 1.800.704.3785
Office: 1.530.321.5309
Internal Business Solutions, Inc.™

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Posted by at 1:36 PM

08 28 2013

10 Steps to Personal and Professional Growth

Business Management Consulting, Business Success, Communication Issues, Corporate Therapy, Leadership Development/ Executive Coaching, Mergers: How to Manage Organizational Change

August 2013

1. Awareness 2. Dissatisfaction 3. Affirmation 4. Responsibility 5. Personalized Goal 6. Demoralization 7. Intention 8. Action 9. Self-Support 10. Sustained Change. An Established Habit

First, think of something you can do so well that you can teach another other person how to do it. Second, now think about the stages you went through on that mental and physical journey and the time it took to achieve your current proficiency. Third, now apply that understanding to this article and your professional career.

Anyone who has attained a certain level of proficiency in any endeavor, whether that be in a professional business setting, in academia, or in various sports and hobbies have all gone through and experienced a similar ebb and flow of struggle and growth. I have outlined these stages so that one may know how to more reliably attain the goals you have in your mind.

1. AWARENESS

Awareness of existing behavior, including thoughts, feelings, images, sensations and actions that are experienced as problematic: For example:

A. Catastrophic thoughts: e.g., “If I express my true ideas and opinions my colleagues or superiors will think I’m stupid.” …..Or my VP’s, supervisors and staff won’t think I know everything and will not have faith in me….. or will try and take my position.” B. Distressing feelings: e.g., anxiety, depression, guilt, etc. C. Disturbing images: e.g., an image of yourself as ineffective in your position, unsuccessful leader or a poor decision maker. (this is also known in the early stages in one’s career or promotion as the “imposter” syndrome). D. Discomforting sensations: e.g., generalized anxiety, headaches, shoulder, stomach or back pain etc. E. Ineffective actions: e.g., procrastination, inhibition, ineffective communication (listening and/or speaking), poor decision making skills, poor managing or leadership qualities.

(I have worked with experienced Presidents, CEO’s and other leaders who were technically capable yet inadvertently unaware and on their way to, or currently in the midst of, sabotaging their organization and subsequent careers because of their “blind spots” and fear of working with someone through them.

2. DISSATISFACTION

Dissatisfaction with present behavior: This can either produce motivation for change or the extinction of awareness through various psychological and/or outside influence’s or “distractions.” e.g., denial, obsessive compulsive behaviors, excessive alcohol & drug use etc.

3. AFFIRMATION

Affirmation of your present behavior’s original survival value: People will often justify the present behavior as needed or valued. I had a client who was a very smart woman and valued her ability to “multitask.” Yet her directors and staff saw this behavior as not valuing them, being distant, and not involving them in decisions. Inadvertently, projects fell through the cracks because she would often “forget,” communication between her departments became more strained because they all needed to stay on her “good side.” She did not fully comprehend the gravity of the situation until the President asked me to work with her and her division.

When this affirmation step is omitted, people frequently undermine (Sabotage) their motivation for change with self-blame or “finger-pointing” e.g., blaming others.

For example, let’s look at the two possible scenarios. Inhibition, placating, letting others always have their way (non-assertiveness) might have been an affective technique for a ten year old child when dealing with a harsh and critical parent. Conversely, the other extreme can be just as damaging as when that child took the abuse at home and then redirected that anger toward others.

As an adult these symptoms can play out as: a person needs to be the center of attention and rarely allows others a voice, unreasonable expectation of others, requires excessive attention/admiration, lacks empathy, envious, or has a sense of entitlement. As you can imagine and have no doubt experienced, a professional manager, Vice President or CEO with these tendencies can sabotage an otherwise successful team, department and/or career. Working through this step is integral in establishing a strong sense of self and an intrapersonal attitude that is conducive to professional growth, self improvement and change.

4. RESPONSIBILITY

For instance, some people in the workplace may have a “chip” on their shoulders. As a result, and as the previous example disclosed, their personal thoughts can be punitive and harsh as can their behavior toward others. Their actions can also be either too kind or too harsh given the reality of the situation. As a result, they are ineffective and cause themselves and others grief and the organization time and money with the bottom line being they come across as victims displaying some of these behaviors (e.g., attention seeking, need for admiration and lack of empathy, feelings of inadequacy, submissive and clinging behavior or preoccupation with orderliness, perfectionism and control). On the surface the symptoms may appear to be diametrically opposed, however, the underlying issue is the same and resolution to this challenge is to take personal responsibility for one’s life (not blaming oneself or others). This must be a major first step toward becoming a more satisfied individual, an appreciated co-worker and a successful leader.

The examples below highlight the difference between a person which allows the “victim” mentality to have control and a person who is being responsible, taking an active role in their thoughts and applying personal growth strategies:

A. Responsible position: “I feel depressed because I’ve “bought into” the belief that I don’t deserve to feel good about myself.” Victim position: “I feel depressed because nobody seems to care.” B. Responsible Position: “I have a point that will add clarity to why our marketing penetration is off by 7%, but I will wait until Gloria is finished speaking before I present my findings.” Victim position: Gloria is constantly talking and not saying anything useful, I’m going to interrupt her and present my data now. It’s more important anyway.” C. Responsible position: “I haven’t been willing to assert myself because I tend to doubt myself when others disagree with me.” Victim position: “I haven’t been able to assert myself because I keep getting shot down”

5. PERSONALIZED GOAL

Set an achievable goal, that is, a change that is under one’s own control rather than dependent on someone else’s approval. Trying to gain another’s approval may be regarded as a desire (or want), but not a personalized goal which is under one’s own control. Focusing attention and energy on personalized goals increases one’s sense of personal power. Conversely, focusing primarily on desires or approval by others tends to increase one’s sense of powerlessness and vulnerability. Some examples are given below:

A. Personalized Goal: ”I’d like to reprogram the belief and overcome my anxiety of speaking up in meetings. Desire: “I want others to care about me so that I won’t so scared to speak up in meetings. B. Personalized Goal: “Effective leaders set the example and are respectful of others, when Gloria is finished I will tie her ideas into my new data so she saves face and the group gets the updated information required to hit our marketing target of 12% penetration. Desire: I am the Executive VP and I should be able to interrupt at anytime to present my information and move these meetings along. C. Personalized Goal: ”I’d like to support myself in the face of other’s disagreement so that I am willing to express my ideas and opinions more assertively during our meeting.” Desire: “I’d like to have my colleagues accept me so that I can express myself more assertively.”

6. DEMORALIZATION

Frustration and demoralization often occur at this stage when one discovers that steps 1-5 do not automatically produce change. There is often a mental struggle going on inside of you where one part is wanting to quit, but the other knows that if you work through this “stage” then success will be forthcoming.

Example, Think of any previous success you have enjoyed whether that is sports related, academic achievement or any act that made you “endure” over a period of time. If you draw on the mental processes, steps and strength it took to achieve that milestone or success then, you no doubt, know the next steps you must take at this cross road. In essence, revert to what you know and have been successful at (the processes, concepts and struggles that were needed) and apply them to this particular challenge.

7. INTENTION

A strengthened resolve to give the goal implementation process vigilant attention is required at this critical stage. This is the step at which one’s personalized goal is translated into an intention to change. An intention to change doesn’t guarantee change; however, it does have more action potential than wishing or wanting to change.

“Until one is committed there is hesitancy, the chance to draw back, always ineffectiveness. Concerning all acts of initiative and creation, there is one elemental truth, the ignorance of which kills countless ideas and splendid plans: that the moment one definitely commits oneself, then providence moves too.

All sorts of things occur to help one that would never otherwise have occurred. A whole stream of events issue from the decision, raising in one’s favor all manner of unforeseen incidents and meetings and material assistance, which no man could have dreamt would have come his way.

I have learned a deep respect for one of Goethe’s couplets:

‘Whatever you can do, or dream you can, begin it. Boldness has genius, power, and magic in it.’”

-W. H. Murry from the Scottish Himalayan expedition to Mt. Everest

8. ACTION

One’s intention is then translated into specific action steps. These steps must be intentionally repeated, over and over again, until the new behavior begins to be expressed automatically. This frequently takes more time and attention than people are willing to devote.  But success is assured to those who persevere and apply sound Problem Solving, Decision Making and Implementation skills.

9. SELF-SUPPORT

Learning to support yourself through the period of vulnerability that occurs right after one lets go of the old familiar pattern of behavior and up to the point where one begins to feel secure with the new behavior or habit. One must model consistent mental and physical behaviors until which time the “experimental behavior” is firmly established, thus requiring increasingly less attention to maintain the change. A personal or professional mentoring group can be very helpful at all stages but especially this stage. Think of them as your personal “Board of Directors.” Corporations have them, why not you?

10. SUSTAINED – CHANGE

Congratulations. You have successfully completed your personalized goal. Now apply each step of this process to the small and large challenges that life presents to you each day and a happier more successful life will be yours as the old unhealthy patterns slowly fall to the wayside and the new patterns build up momentum and show themselves to you in ever self-fulfilling and profitable ways.

“10 elements of Intentional behavior Change” was originally developed by Dr. Joe Russo and stemmed from the work of James O. Prochaska of the University of Rhode Island and colleagues who developed the Transtheoretical model beginning in 1977 . I morphed these time tested behavior modification techniques and have applied them to the corporate environment for individuals and organizations who want to achieve “sustained change,” not just read about it, go through some idealistic steps and pretend change has occurred, when in reality, it has not. If one aspires to achieve extraordinary results, then extraordinary thoughts, behaviors and actions are needed. Are you ready to start?

Kelly Graves, CEO
The Corporate Therapist
Email: Kelly@ProfitWithIBS.com
Cell: 1.530.321.5309
Toll-Free: 1.800.704.3785
Office: 1.530.321.5309
Internal Business Solutions, Inc.™

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Posted by at 11:56 AM

08 28 2013

Hiring Employees: The Four Requirements

Business Management Consulting, Business Success, Corporate Therapy, Effective Performance Evaluations, Staff Development for Profit

August 2013

 

Most people look at previous employment history and skill sets to decide on candidate selection. Although past history and skills can be decent indicators of future work, it is far wiser to look at this process through a different set of lenses. Each job actually calls for four major areas to be looked into before a candidate can be considered a good fit. To add value to your organization, be a good return on your investment and for them to be successful so that a long-term professional relationship develops, the four areas to consider are:

1. Company or department culture

2. Behaviors the candidate will need to posses to successfully complete job requirements

3. The actual skill set required to successfully complete the job

4. What does the organization or department need in terms of a team member to help them mature, evolve and be more successful?

Begin with the big picture and look at the culture of the department or organization a candidate will be coming into. The essential elements of culture are invisible, but learning about yours is paramount when making a decision to bring another person into this elusive mix. A brief and over simplified description of culture is: It’s how things are done in your company, the rights and rituals, company climate, reward system, basic values and the shared assumptions that a group has made in learning how to successfully deal with external tasks and cope with internal relationships. Next in line are the behaviors required for this person to be successful.

Behaviors are attributes of a person’s personality, which will increase their probability for success or failure within a certain culture and job. Behaviors cannot be taught; typically people are born with certain behavioral patterns and as one ages they tend to adjust but don’t typically change due to training. For instance, you may want to hire a salesperson. The behaviors that top your list are:

1. Ability to communicate easily with others 2. Make people comfortable 3. Copes easily with rejection, doesn’t take it personally and moves on to the next client 4. Provides information and closes the deal without coming across as “pushy” or “arrogant”

Skills on the other hand, are learned competencies, which can be generally achieved regardless of one’s behavioral set. In other words, keyboard proficiency, understanding computer programs, the ability to learn and explain sales features and benefits are all skills that can be learned through systematic acquisition of information and practice. And last, what type of person does your department need to maximize its strengths?

The last question, and in many ways the most critical and overlooked is, what does the department need, from a human and systemic standpoint, to improve and excel as a unified team? For instance, do you have a department that is mainly full of young get-it-done types who could benefit from a slightly older more methodical type who could add stability to the unit? Or perhaps, there is a group of older people who tend to be set in their ways and need someone with enthusiasm who can jump start your department. Obviously these are extreme examples but you get the idea. What does your team need to grow and expand; someone from the inside, not a manager?

Years ago, I worked on a consulting project with a large multinational corporation. One of the areas that needed guidance was the IT department. The Information Technology department employed eighteen techs that were under the age of thirty-five and two that were fifty-eight to sixty two, but no one who could bridge the gap, including the 48-year-old director of IT. Candidate (1) was around the age of 38, had less technical skill but was worldly, mature, had owned a business and knew what responsibility and internal and external customer service meant. He turned out to be the best fit because he could speak to both the younger set and older techs. In addition, he had a calming effect over the whole department and brought an element of moderation that was lacking. Candidate (2) had a better skill set and looked better on paper, but was more of the same; he wouldn’t have added anything new to the department except another pair of hands. By hiring candidate (1) we received another pair of hands, but more importantly, we hired a person who helped this department expand and grow to the next level of efficiency. So to answer your question, you are looking for someone who can add value to the whole organization, not just fill a spot for the moment so everyone can get back to work ASAP.

As you can see, adding a new person to your organization can be a short sighted quick fix of finding a body to fill a slot or it can be part of a systematized approach to building your company that will separate you from the competition. To recap look at:

  • locating the right person who fits in with your culture
  • has the right mix of personality and behaviors that will help your team stretch and grow
  • has the required skill sets to be successful in the position
  • someone who can help you take your team from where they are to where they need to be by adding something special because of their behaviors, personality and/or unique approach to your business and industry.

Taking the extra time to make the best choice will save you from having increased rates of attrition, high training costs and personality difficulties, which may lead to costly litigation in the future. Good luck and be choosy.

Kelly Graves, CEO
The Corporate Therapist
Email: Kelly@ProfitWithIBS.com
Cell: 1.530.321.5309
Toll-Free: 1.800.704.3785
Office: 1.530.321.5309
Internal Business Solutions, Inc.™

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Posted by at 10:59 AM

08 28 2013

US versus THEM, Incorporated

Barriers to Effective Communication, Business Management Consulting, Communication Issues, Conflict Resolution, Corporate Therapy

August 2013

Overview

An overwhelming majority of organizations have inadvertently created “us versus them” cultures. These organizations have turned much of their focus and resources away from serving the customer and directed it toward in-fighting and power struggles. Businesses I work with often have good products and services, but are on the brink of going out of business or have had a history of losing significant market share and revenue because of such a culture. Oftentimes, these losses are not caused by the poor economy or stiff competition, but are actually self-inflicted and caused because of conflict or what I call the “US versus THEM” culture.

The “US vs. THEM” Culture

In essence, people who work in the “US Versus THEM” cultures do so out of necessity. Their day is often focused on the internal problems of the organization rather than providing better customer service, product improvement, and increasing revenue. Oddly enough, these people have the best of intentions, but over time, problems get worse and things start to go downhill very fast until staff and management are reduced to finger-pointing, blaming, and incessant gossiping. Do the following statements sound familiar?

  • “They have no idea what they are doing and we constantly have to do work over because they didn’t plan well. Why doesn’t management ever ask our opinion?”
  • “The last person who gave her honest opinion was picked on by the boss until she was forced to quit.”
  • “I wish I could get my employees to follow-through on projects and think for themselves.”
  • “We just lost eight more employees. Why do people keep quitting after we spend all that money training them?”
  • “Who am I going to promote to manage that department? I don’t have anyone decent to choose from.”
  • “My boss doesn’t know how to manage and build people up; all he knows how to do is tear people down and berate them.”
  • “They want us to do more work, we have less people then we did three years ago. We simply don’t have enough time.”

“They” and “Them”

When working within organizations, I have never met “They” or “Them.” In fact, there is no “they” or “them;” only “us.” So, if you find yourself in an “Us versus Them” culture, get off the fence of indecision, quit griping, and do something about it. Basically, you have three choices:

  1. Choose to stay and learn how to make the best of the way things are.
  2. Choose to leave and find a better environment to work in.
  3. Choose to help change and improve your organization. In other words, be part of the solution.

Choosing the Best Path

If you choose to stay and make the best of it, know that it is a choice you are making and be content with that choice.  Accept your situation and look for positive aspects. For instance, today find five things you like about your company, the product, or the people. Yes, this will be hard, but what choice do you have? You decided to stay.

If you choose to move on, do it within three months. Or, choose to improve your skills or education, and then make the job change within 6-12 months. Yes, it may be inconvenient, but you decided to leave, so do something about it.

If you choose to help the organization improve, it doesn’t matter what your current position is. Isolate the top 3-5 problems in your department, make a plan and offer solutions. If you don’t start the process, who will?

“US” vs. “Them” can become “We are a profitable, winning team and loving it.” The choice is yours.

Kelly Graves, CEO
The Corporate Therapist
Email: Kelly@ProfitWithIBS.com
Cell: 1.530.321.5309
Toll-Free: 1.800.704.3785
Office: 1.530.321.5309
Internal Business Solutions, Inc.™

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Posted by at 9:51 AM

08 23 2013

How to Set Goals & Achieve Them

Business Strategy and Implementation, Business Success, Corporate Therapy, Leadership Development/ Executive Coaching, Staff Development for Profit

August 2013

Business Strategy and Implementation, Improvement, Leadership Development/ Executive Coaching, Mergers: How to Manage & Coach People Through Change, Work Place Articles

Many people struggle with achieving goals, not because they aren’t serious, but because they don’t know how and don’t have a map to follow.

Whether learning to lead people, run a department or ski having a proven formula or system to follow will improve your success rate tremendously. Setting goals is commendable but how does one actually implement the process, avoid the obstacles and naysayers, and follow-through to success?

For those of you who want to do this but are fearful, congratulations. If you weren’t ready to take it seriously, then you wouldn’t be feeling fearful or anxious. Take a step toward that fear and you will conquer it.

Remember to have fun as you stretch yourself. The process isn’t always easy. Here are ten steps that will provide you with a higher probability of achieving your goals.

1. Select a Personal or Professional Goal

Examples:

  • Health and exercise. Reduce calories by 38 percent per day, hit the gym three times per week. Do 100 miles a week on your bike.
  • Improve organizational gross revenue by 18 percent in the next 12 months.
  • More quality time to spend with my beloved and children

2. Identify the Benefits to You and/or Your Organization for Making This Change

  • Feeling better, more energy, improved appearance
  • Less stress, happier employees, stronger financial company, improved market share, growth of my business or the department I manage
  • A loving and happier home environment for my children, my beloved and me

3. Identify Strategies for Accomplishing Your Goal

Identifying strategies is a three-part process. First, list ideas for possible strategies to achieve your goals. Next, consider the obstacles that might keep you from reaching your goals. Finally, consider ways to overcome such obstacles:

  • I could get up before work and hit the gym, I could go directly after work.
  • Proactively coach my employees and set clear accountabilities with timelines.

4. Obstacles That Might Get in the Way

  • I hate getting up early, this is a hassle, and I’m tired after work.
  • I don’t have time to coach people.
  • I don’t like setting clear and firm accountabilities because I don’t know what to do if they don’t achieve them?

5. Consider Ways to Overcome Such Obstacles

  • I used to work out after work and it actually gave me more energy.
  • I need to re-prioritize my day and make time to coach. We have a great team; if we did this, the gross revenue targets would be very attainable.

6. Adjust Your Surroundings for Successful Goal Attainment

The people and habits you currently have in place can greatly influence your behavior. By creating supportive surroundings, goal attainment can be a successful and satisfying process. Examine your support system. Family, friends, subordinates and superiors can all help or hurt your goal attainment efforts. Help and teach people how to help you attain your goals.

7. Implement Your Strategy and Record Your Progress

Make a game out of it. Wall charts that measure growth are magic at encouraging consistent behavior modification and improvement.

8. Reward Yourself Along the Way

Rewards are key to human motivation and make the process more enjoyable.

9. Visualize Clear Accomplishments

Our brains work very similar to software programs. In fact, the mind doesn’t know the difference between visualization coupled with feelings of succeeding at an event and actually doing it. This is why you often notice professional athletes visualizing a race course or hitting a golf ball. Coaches call this visualization and psychiatrists call  it self-directed Neuroplasticity. The bottom line is it works and there is much empirical evidence to support it. If you consistently visualize (program) in your mind the exact results you want to achieve this will help your brain duplicate it and look for ways to improve.

10. Make Adjustments as You Progress

If you determine that success is not happening like you hoped, review your goals, barriers, and support systems and make adjustments. Persistence is important, but, if your goal process ends up being all work and no fun and you are beginning to dread the change or feel like quitting, it’s time to adjust your approach. Adjustment is a normal part of your evolutionary change process.

 

Kelly Graves, CEO
The Corporate Therapist
Email: Kelly@ProfitWithIBS.com
Cell: 1.530.321.5309
Toll-Free: 1.800.704.3785
Office: 1.530.321.5309
Internal Business Solutions, Inc.™

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Posted by at 5:02 PM

08 21 2013

Mergers & Family Business Succession Plans: How to Coach and Manage People Through Change

Corporate Therapy, Mergers: How to Manage & Coach People Through Change, Mergers: How to Manage Organizational Change

August 2013

 

This is where you are, but… THIS is where you WANT to be…
  • People attend meetings, but they clearly aren’t working together nor are they working toward the same goals.
  • Some people are overly cautious and quiet while others are playing a silent game of tug-o-war.
  1. Problems, both spoken and unspoken, are discussed and effectively dealt with so that the team may focus on the tasks at hand.
  2. Additional evidence of improved communication can be seen by alleviating tension, as well as stressing joint camaraderie and vision.
  3. There are measurable reductions in the change timelines and expenses.
  • We have a clear vision of what our end results should look like, but we don’t have a step by step process on how to get there.
  • We don’t have a process to get our people to buy into our vision.
  1. Leaders, managers, and employees possess the skills necessary to navigate the ten stages of change which will help them be more creative and productive sooner.
  2. When people become aligned around and supportive of a common vision, their ability to embrace change increases.
  • This change process is creating challenges between management and employees that I’ve never encountered before.
  1. Leadership knows what employees need based on what they say and on which stage in the change process they are in.
  2. Leaders will know how to motivate or assist employees through all ten stages of the change process.
  3. Alternate solutions to management/employee challenges are found with effective techniques and clear results.
  4. Individual, group and organization performance will be measurably improved.
  • Leadership is making haphazard, uncalculated short-term decisions in order to ‘put out the fires.’
  • Reactive rather than proactive problem solving is not the approach we want to use, but leadership does not yet have the skills or knowledge to effectively implement any other approach.
  1. Management/leadership has a definite grasp of what behaviors to look for and what to say in various situations to elicit desired results.
  2. Communication and effectiveness are improved between management and staff.
  3. Bottom line objectives are met or exceeded.

Leadership Skills Necessary to Support Change

Over and over people bemoan, “Things are changing faster than ever.” Changes in what we do, how we do it, and who we do it with can leave employees out of breath and overwhelmed. Because employees and family members often feel caught in the middle of all of these changes, leadership needs to know what people are experiencing and what to do to assist them. All will benefit when guided respectfully through the predictable reactions to the various stages of change. The reactions may include conditions such as debilitating stress, poor morale, attitudes of non-commitment, and reactionary impulses, just to name a few.

The ineffective “olden days” when top leadership mandated, “Jump!”, and all employees responded with, “How high?” are gone. Companies nowadays have to change their focus quickly to excel through these more complex times. From the mass production models of the industrial revolution to today’s technology-based, high-speed information systems to the rapid-fire future issues of our global economy that are just around the corner, it behooves all of us to find a systematic way to grow ourselves and our people. The secret is to take the time to realign, rebuild, and recharge our departments and divisions, as well as to empower and revitalize those seemingly tired, angry employees to go forward, step up, and successfully meet the challenges that come with any change. Experiencing any major change process, like a merger or family succession plan, for example, is similar to experiencing a surgery. Like with surgery, every decision that is made before, during, or closely after the experience will likely do one of two things: improve your condition or worsen it. The challenge is, you had better be very confident in your objectives and methods before you make that first cut. or things will go down hill very quickly.

Let me show you today how you can improve your family business and increase market share by implementing these three crucial elements:

  1. Leading, managing, and coaching family members and employees through the ten stages of change; understanding the behaviors that individuals, families and organizations go through during a major change process. We will then focus on the management techniques necessary for meeting your objectives.
  2. Leading and managing people through various forms of feedback.
  3. Creating buy-in; giving the various family members and employees a voice so they will develop the intrinsic ownership of the vision which will be necessary for a successful merger or family succession plan.

Careful and considerate Merger Facilitation and family succession plans can give your family business and organization a clear direction — and truly redefine your company’s objectives. Contact me today to see how I can help you profit through improved communication before, during, and after your merger or family succession plan.

Kelly Graves, CEO
The Corporate Therapist
Email: Kelly@ProfitWithIBS.com
Cell: 1.530.321.5309
Toll-Free: 1.800.704.3785
Office: 1.530.321.5309
Internal Business Solutions, Inc.™

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Posted by at 4:38 PM

08 19 2013

Customized Executive Assessment Coaching & Pre-Hire Selection Package

Business Management Consulting, Communication Issues, Corporate Therapy, Effective Performance Evaluations, Leadership Development/ Executive Coaching, Rapid Customized Executive Assessment Package, Staff Development for Profit

August 2013

 

This is where you are, but… THIS is where you WANT to be…
  • Assessment tools are so generic they produce non-specific and unreliable results.
  • No implementation piece results in rapidly fading benefits.
  1. Customized assessment tools produce results that are highly reliable and customized to your firm.
  2. Results will include specific feedback on individual strengths in key leadership competencies, as well as recommended areas for professional development.
  3. Long-term usability permits cost-effective repeat implementation.
  • There is no connection between assessments and ongoing training or staff development.
  1. A customized assessment tool and process for coaching and developing your executives are solidly in place.
  2. Return on investment can be clearly measured.
  • Assessment results are fun, cute, or random, rather than based on specific competency criteria.
  1. Your organization has clearly defined competency criteria.
  2. Your customized assessment process will assist the organization’s decision makers with predicting and selecting future executives who will be the best match for your departments or divisions.
  • Assessment data do not inform decision makers in ways that support the organizational goals.
  1. Your assessment process creates a road map of information. When used by your organization’s training department or Board of Directors, it will accurately inform decisions about diagnosing, planning, and delivering highly specific and relevant training opportunities needed by your entire executive team.

 

Our customized approach to assessing the developmental needs of your management team is designed to provide you the essential tools for choosing new executives and defining the strengths of your current executives.

Our approach is unique in that we assess executives not just by looking at isolated traits, skills, and interests from a battery of generic assessments, but by analyzing actual behaviors, thoughts and patterns such as the dynamic interplay between the executives he or she will be working with, the culture he or she will be required to become a part of and the organizational setting including behavioral expectations, pace and stress factors. Research has shown that this approach is much more cost effective than having to “terminate” or “live-with-it” later. This has proven to be a vital step in assisting an organization to build its successful executive community.

Benefits to Executives

Our package includes an assessment of your current executive team, your culture and spoken and unspoken values; (on rare occasions depending on the type of organization and people within it; personality tests), face-to-face interviews, observations, and group as well as one-on-one feedback sessions. The specific recommendations that emerge from my assessment reports benefit both the individual being considered, the current executive team and the organization:

  1. Leadership chooses the correct personality for their specific type of executive team, culture and organizational objectives.
  2. The leadership team looks at skills and work history. I observe behaviors and look past the conscious verbal answers into the deeper and more elusive yet honest subconscious. It is here where we will significantly improve our odds of understanding how they work, make decisions, lead and manage people, deal with stress and communicate.
  3. Candidates as well as current executives make immediate positive adjustments to their leadership and management skills and style.
  4. Team leaders use results to achieve their objectives and create a clear, long-term road map to improve overall management skills, collaborative methods, and leadership qualities.

Contact me now so we can discuss your challenges, refine your objectives, and zero-in on your options: Kelly@InternalBusinessSolutions.com

Kelly Graves, CEO
The Corporate Therapist
Email: Kelly@ProfitWithIBS.com
Cell: 1.530.321.5309
Toll-Free: 1.800.704.3785
Office: 1.530.321.5309
Internal Business Solutions, Inc.™

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Posted by at 7:07 PM

08 19 2013

Profitable & Improved Staff Development

Business Success, Communication Issues, Conflict Resolution, Corporate Therapy, Improvement, Leadership Development/ Executive Coaching, Staff Development for Profit

August 2013

This is where you are, but… THIS is where you WANT to be…
  • No buy-in and no follow through from participants once they return from a workshop or training.
  • Trainings are ineffective or off-target and result in poor recall on Monday morning when trying to implement the new skills.
  1. People deeply understand and buy into the training because they were involved from the beginning. They support that which they helped create.
  2. Follow through over time is more consistent.
  3. Better information retention; a “learning environment” is created by staff where all continue to train and teach each other.
  • Workshop training manuals get shelved, forgotten, and collect dust.
  1. Participants refer to training manuals and rely on them as valuable resources.
  • Training or team building is like a doughnut (enjoyable, but with no lasting nutritional value).
  1. Consistent innovation moves people to take action and create new habits.
  2. A greater return is received on every training investment dollar.
  • The training is “off the shelf,” one-size-fits-all, or so generic it doesn’t translate well to our particular people and their specific challenges.
  1. Trainings are specifically designed for our objectives, our culture, and our people so that individual and organizational growth can be measured and maintained.
  2. Participants are taught how to overcome daily challenges and integrate information.
  • We want to utilize the information, but work and pressing issues dictate our priorities.
  • We just don’t have time right now.
  1. Trainers don’t leave after one day. They partner with the organization to ensure long-term learning and return on investment is received.
  2. Morale is higher and more consistent.
  3. Prioritization is improved.
  • We don’t know how or don’t take the time to implement staff development because our culture/industry/business is unique.
  1. Training is designed specifically for us from A to Z. Implementing the information is part of the training process and our people grow consistently over time as a result.

You May Want to Ask Yourself These Questions:

  • How do we establish or reestablish trust? Are you ready to improve and add extra strength to the back-bone of your organization?
  • How do our people communicate? How can we really improve communication, goal setting and execution so our people and departments GET RESULTS and we actually utilize all of our resources, people and departments as a UNIFIED whole toward specific objectives.
  • Where are we now and where do we all want to go? How can each member of our organization help to improve our bottom line and why should they?
  • Is any of this even possible?
  • If someone told me it was, would I believe them?
  • If I did believe them would I take the two  minutes out of my busy day and do anything about it? would I call, text or email?

Profit from the inside out. I specialize’s in designing employee development programs tailored specifically for your staff and you. I provide you with the necessary training and tools to ensure that your staff continues to teach itself, monitor itself, and show improved results long after I have left.

Are you getting the best out of your employees? If not, then take steps to improve your organization by investing in an employee development program.

Make no mistake about it: all your closest competitors have good R & D… They have access to financing and resources, and they are training their people. The only resource which separates you from your closest competitors is… YOUR PEOPLE… SO INVEST IN THEM EFFECTIVELY.

All organizational challenges will ultimately be solved by and through your people! Whether your challenges are technical, financial, or in some other domain, these challenges will always hinge on human communications and processes. Understanding and improving communication is hugely important to your organization’s survival and success, because the bottom line is: it’s YOUR people who will ultimately take YOUR organization to the next level.

Important considerations for employee development:

  • Urgency and energy are produced to create a new future.
  • Broad participation quickly identifies performance gaps and their solutions, improving productivity and customer satisfaction.
  • First tackle the larger issues or conflicts that are tying up your organization’s time and effectiveness.
  • Alleviate stress and you emphasize camaraderie.
  • Employee morale will soar higher and stay more consistently positive through employee development; when employee’s morale is high, areas of need will be addressed more quickly and effectively, so problems won’t fester under the surface and get out of control.
  • Encouraging employee feedback on business challenges will help people grasp issues.
  • Employees will become aligned around a common purpose and will create new directions, because they understand both the difficulties and the opportunities of change and growth. In short, employee development creates “ownership.”
  • Lastly, it is virtually impossible to have satisfied customers and dissatisfied employees. Everyone knows when a clown has makeup on and your customers know it when your employees are faking the smiles. So quit insulting them, because in this competitive age they WILL shop you.

In essence, when employees realize that they have some semblance of control and are being heard, the company, the leadership, and the employees all benefit. Thus, it is through this improved communication and shared purpose that the value of employee development truly begins to sink in for all stakeholders. This is when your team will take your organization to the next level. Through employee development, you are guaranteed lasting commitment and support of your strategic plan and your company vision! Kelly@InternalBusinessSolutions.com

 

Kelly Graves, CEO
The Corporate Therapist
Email: Kelly@ProfitWithIBS.com
Cell: 1.530.321.5309
Toll-Free: 1.800.704.3785
Office: 1.530.321.5309
Internal Business Solutions, Inc.™

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Posted by at 6:22 PM

08 19 2013

How to Improve Employees’ Functionality by Improving Internal Customer Service

Barriers to Effective Communication, Business Management Consulting, Communication Issues, Conflict Resolution, Corporate Therapy, Improvement, Mergers: How to Manage & Coach People Through Change, Project Implementation: How to Create Ownership, Staff Development for Profit

August 2013

Moving our bodies from point A to point B requires the use of our two legs working together to achieve this simple task. If one or the other of the two legs does not fully support the body, or if one does not make a full and even stride, then the act can be diminished by varying degrees.

The metaphor holds true for your organization and its internal customers as well. Internal customers are those people who make up the other departments that work with you inside your business. For example, accounts-receivable, sales, production, finance and marketing are each other’s customers. For your organization to function smoothly, people among departments must communicate clearly, organize tasks and timelines, and implement or take “action” on these tasks.

The more effective people are at serving each other, the smoother their processes will be, and they will achieve better results (i.e., production, efficiencies, and profits). Likewise, the more efficient a person is with “leg movements,” the better they will be at walking, jogging, and even running. If they take this act seriously and become expert in this area, they may even end up running faster than others, which is, of course the objective in business — outpacing the competition.

Here are suggestions on how to provide stellar internal customer service:

1. Be aware of what you think about yourself and others. Behavior follows thought. Are your thoughts helping you and building you up, or are your thoughts hurting you and making circumstances more difficult? Practice self-respectful thoughts.

2. Communicate clearly and often. Ask for clarification when you are unsure of what is conveyed through verbal and non-verbal means.

3. Talk face-to-face or by phone to others instead of using e-mail. The benefits of this process far outweigh the time saved by using e-mail. Too much e-mail can be a “crutch” and seriously impact the fluidity of a group of people working to achieve common goals.

4. Conduct department-to-department staff meetings so that people can ask each other for information, clarification and process refinement, etc. It’s like “speed dating” for departments. For instance, gather staff from each department and give those people 10-15 minutes to ask people from another department for what they need or could provide to make their processes or organization function more smoothly. In other words, this is what we need from you. What do you need from us to make your jobs easier, more effective and fun?

Prioritize these ideas, assign who will do what by when, and then monitor in thirty days to determine results and make adjustments. In fewer than 60 minutes, the people in both departments will have gathered tons of precise information and a new outlook on their colleagues.

5. Talk about the white elephant in the corner that everyone knows about and talks about in their “cliques” but doesn’t address directly or in formal meetings.

These “TABOO” topics are the “real problems” that keep departments and companies from running faster than they currently do and could if they learned to overcome them.

Everyone knows about these white elephant topics and the professional “manipulators”, so the quicker these topics are brought to the table the quicker the organization can find solutions to them and move forward. I am not saying this process is going to be fun. All I’m saying is that I’ve done this HUNDREDS of times and in every case 99% of the people are much more productive and happier. and as a result, the organization can dump the anchors and start moving swiftly again. (the one percent that aren’t happy are the manipulators that either have to change their game to get along or are forced out).

This part of the process is often very difficult to decide on and implement. But like surgery, everyone is much healthier after the fact and the business and people within it will fly once this ball and chain topic or person isn’t keeping it grounded.

Kelly Graves, CEO
The Corporate Therapist
Email: Kelly@CorporateTherapist.com
Cell: 1.530.321.5309
Toll-Free: 1.800.704.3785
Office: 1.530.321.5309
Internal Business Solutions, Inc.™

Kelly Graves, CEO
The Corporate Therapist
Email: Kelly@ProfitWithIBS.com
Cell: 1.530.321.5309
Toll-Free: 1.800.704.3785
Office: 1.530.321.5309
Internal Business Solutions, Inc.™

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Posted by at 2:42 PM